Step-by-step guide
🍏 Apple Intelligence
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📘 Step-by-step guide 📘 Apple · Apple Intelligencebeginner 🏠 Everyday life

Master Apple Intelligence Writing Tools with Ease

Learn how to effortlessly proofread, rewrite, and summarise text right within your favourite Apple apps to make your writing clear and impactful.

4 min read·4 steps·24 June 2026

Ever wish you had a personal writing assistant built right into your iPhone, iPad, or Mac? Apple Intelligence brings powerful new writing tools directly into the apps you use every day, helping you perfect your messages, notes, and documents. By the end of this guide, you'll be able to use these smart features to make your writing shine, whether you're drafting a quick email or polishing a school assignment.

✅ Before you start
  • An Apple device (iPhone, iPad, or Mac) that supports Apple Intelligence.
  • Your device needs to be running a compatible operating system with Apple Intelligence enabled.
  • You'll be using built-in Apple apps like Mail, Pages, or Notes for these examples.
1

Find the Writing Tools

The magic of Apple Intelligence writing tools is that they live where you write. This means you don't need to open a separate app; the features are available right in your text fields.

To begin, open an app like Mail, Notes, or Pages, and type some text, or find an existing piece of writing.

Once you have text:

  1. Select the text you want to work with. You can do this by tapping and holding on a word until it's highlighted, then dragging the selection handles to include more text. On a Mac, simply highlight the text with your mouse.
  2. After selecting the text, a small pop-up menu will usually appear. Look for an option that says "Writing Tools", "AI Options", or similar. Tap or click this option. If you don't see it immediately, you might need to tap a small arrow or "More" button to reveal it.
💬 Try typing thisImagine you've typed a draft email. Select the entire draft. Then, look for "Writing Tools" in the menu that appears.➤
2

Rewrite your text

The "Rewrite" tool helps you adjust the tone, style, and length of your sentences without changing the core meaning. It uses artificial intelligence (AI) – which is like giving your computer the ability to learn and understand language, just as a person learns from reading and conversation – to suggest alternatives.

  1. Follow Step 1 to select text and open the "Writing Tools" menu.
  2. Choose the "Rewrite" option.
  3. Apple Intelligence will provide several different versions of your text. You might see options to make it more formal, more friendly, shorter, or longer.
  4. Browse through the suggestions. When you find one you like, select it to replace your original text. You can also press "Try Again" to see new suggestions.
💬 Try typing thisYou've written: "I think it would be good if we can meet up soon to talk about the project."➤

"Rewrite" might suggest:

  • More Formal: "I propose we convene shortly to discuss the project."
  • More Friendly: "Let's catch up soon to chat about the project!"
  • More Concise: "Let's meet soon to discuss the project."
3

Proofread for perfection

The "Proofread" tool is your built-in editor, helping you catch errors in grammar, spelling, and punctuation. It's a quick way to ensure your writing is polished and professional.

  1. Select the text you want to proofread using the method from Step 1.
  2. Open the "Writing Tools" menu and select "Proofread".
  3. The tool will highlight any suggested corrections. These might include things like missing commas, incorrect verb tenses, or misspelled words.
  4. You can then accept or ignore each suggestion.
💬 Try typing thisYou've written: "Their is no need to worry about the report, its all done and ready."➤

"Proofread" might highlight:

  • "Their" suggesting "There"
  • "its" suggesting "it's"
  • A missing comma after "report"
4

Summarise long passages

Sometimes you have a long piece of text – maybe a lengthy email or a detailed document – and you just need the main points. The "Summarise" tool can quickly distil lengthy content into key bullet points or a concise paragraph.

  1. Select a longer block of text (a paragraph or more) using the method from Step 1.
  2. Open the "Writing Tools" menu and select "Summarise".
  3. Apple Intelligence will generate a shorter version of your text, focusing on the most important information.
  4. Review the summary. It's great for getting the gist of something quickly.
💬 Try typing thisYou have a long email outlining a new company policy for working from home, including details about equipment, meeting expectations, and scheduling.➤

"Summarise" might provide bullet points like:

  • New work-from-home policy implemented.
  • Outlines equipment provision and usage guidelines.
  • Clarifies expectations for virtual meetings.
  • Provides updated scheduling flexibility options.
⚠️ Common mistakes
  • Not selecting enough text: For rewriting and summarising, try to select a full sentence or paragraph to give the AI enough context.
  • Forgetting to review the suggestions: While these tools are smart, they're not perfect. Always give the AI's suggestions a quick read to make sure they fit your intended meaning and tone.
  • Expecting external context: The tools only work with the text you've provided. They won't "know" about information outside of your current selection.
🚀 Try it now

Open your Notes app on an Apple device. Type a sentence or two about your day. Now, select that text, find the "Writing Tools" option, and try using the "Rewrite" feature to see what other ways you could express your thoughts.

✦ Original step-by-step guide by AI World Co.'s AI editorial team. Written in plain language, reviewed for accuracy.

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